Administrative Coordinator | STÆR

STÆR MENA FZ-LLC

Essential. Strategic. Relevant.

Contract, Full-time

Abu Dhabi, Dubai

Posted 3 months ago

Keep STAER running smoothly behind the scenes. Coordinate schedules, documentation, and internal processes to ensure that every project — from audit to development — operates efficiently and on time.

Purpose Statement

Maintain operational structure and administrative clarity across STAER offices and teams. Provide organizational support that enhances productivity, compliance, and internal communication.

Guiding Principles

Anticipate needs before they become requests.
Keep every document traceable, every meeting purposeful, and every deadline visible.
Strive for clarity, reliability, and structure.
Build bridges between departments and people.
Be the calm center of a complex organization.

Primary Duties

Operational Administration

Coordinate internal workflows, schedules, and meetings across STAER teams.
Maintain records, templates, and procedural documentation.
Track deliverables and deadlines, ensuring timely follow-up.

Internal Communication

Act as a single point of contact between management and departments.
Prepare internal newsletters, memos, and briefing notes.
Support onboarding of new employees and contractors.

Document Control & Reporting

Maintain version control of internal documents, contracts, and policies.
Manage approvals and digital filing in corporate systems (Nextcloud, CRM, internal audit portal).
Prepare weekly activity summaries and progress reports.

Office & Resource Management

Handle internal logistics, workspace organization, and basic procurement needs.
Liaise with service providers and partners for office-related matters.
Support planning of corporate events and internal meetings.

Compliance Support

Ensure adherence to internal administrative and audit standards.
Support HR and Legal teams with document formatting and updates.

Knowledge, Skills & Experience — Must Haves

2–5 years of administrative or coordination experience (consulting, corporate, or government).
Excellent organizational and multitasking skills.
Strong written and verbal communication (English and Russian).
Confident with MS Office, Google Workspace, or similar tools.
Familiarity with digital filing systems (e.g., Nextcloud, SharePoint) preferred.
High level of confidentiality and professional discretion.

Performance Metrics (KPIs)

Timeliness and accuracy of internal reporting and documentation.
Response rate to internal requests and completion tracking.
Quality and structure of document management.
Stakeholder satisfaction within departments.
Smooth onboarding and internal communication efficiency.

Qualifications & Certificates

Bachelor’s degree in Business Administration, Management, or similar field.
Administrative certification or project coordination experience is an advantage.

Compensation & Benefits

Competitive salary and annual bonus.
Flexible hybrid work model.
Paid vacation, health insurance, and professional development support.
Opportunity to grow into HR, operations, or project management functions.

Job Features

Job Category

Administration & HR

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Privacy Policy for Job Applicants

This Privacy Policy explains how STÆR Group (“we”, “us”, “our”) collects, uses, and protects personal data provided by job applicants (“you”) during the recruitment and selection process.

1. Data Controller

The entity responsible for your data is STÆR Group, headquartered in Berlin, Germany, with its international network of affiliated entities, including STÆR Development.

For any inquiries, please contact: legal@thestaer.com

2. Categories of Personal Data Collected

We may collect and process the following categories of personal data:

Identification data (full name, date of birth, nationality, contact information)
Application data (résumé, cover letter, education, employment history, references)
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Your consent (Article 6(1)(a) GDPR)
Our legitimate interest in managing recruitment and hiring (Article 6(1)(f) GDPR)
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Internal HR teams and hiring managers
Other entities within the STÆR Group (as relevant to your application)
Authorized third-party service providers (such as background check or recruitment software vendors)

All recipients are contractually bound to maintain confidentiality and comply with data protection laws.

7. International Data Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure compliance through Standard Contractual Clauses or other legally recognized safeguards to maintain the same level of data protection.

8. Your Rights

Under applicable data protection laws, you have the right to:

Access, correct, or delete your data
Withdraw consent at any time
Restrict or object to processing
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We apply strict technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or loss.

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These Terms & Conditions (“Terms”) govern your use of the STÆR Group career portal and the submission of your application for employment or collaboration opportunities.

By submitting your application, you agree to be bound by these Terms.

1. General Information

The recruitment platform is operated by STÆR Group, headquartered in Berlin, Germany, with affiliated entities including STÆR Development.

The term “we”, “us”, or “our” refers to STÆR Group, and the term “you” refers to the applicant or user of the platform.

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All information provided by you is true, accurate, and complete to the best of your knowledge.
You understand that any false, misleading, or omitted information may result in rejection of your application or termination of employment if already hired.
You authorize STÆR Group to verify your information, including references and credentials, in compliance with applicable law.

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Unauthorized use, including data scraping, automated submission, or interference with the platform’s security, is strictly prohibited.
You may not upload or transmit content that is unlawful, defamatory, obscene, or violates any third-party rights.

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Submission of an application does not guarantee employment or engagement.

STÆR Group reserves the right to accept or reject any application at its sole discretion, without obligation to provide justification.

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By applying, you consent to the processing of your personal data for recruitment purposes.

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You may not copy, reproduce, or distribute any part of the website without prior written consent.

7. Communications

By submitting an application, you agree that we may contact you via email or phone for the purposes of recruitment and evaluation.

We will not send promotional content unrelated to your application without explicit consent.

8. Limitation of Liability

To the extent permitted by law, STÆR Group shall not be liable for any damages, direct or indirect, arising from the use of the recruitment portal or reliance on its contents.

We do not guarantee uninterrupted or error-free operation of the platform.

9. Governing Law and Jurisdiction

These Terms are governed by the laws of Germany, without regard to its conflict of law principles.

Any disputes shall be resolved under the jurisdiction of the courts of Berlin, Germany.

10. Amendments

We may modify these Terms at any time.

The most recent version will always be available at https://www.thestaer.com/legal.

Continued use of the recruitment portal after changes constitutes acceptance of the updated Terms.

11. Contact

For questions regarding these Terms, please contact:

📧 legal@thestaer.com

🏢 STÆR Group, Berlin, Germany